Q’s Cars PTY LTD

 

 

 

 

Q’s Cars Pty (LTD)

 

Registration No. 2012/170467/07

 

 

 

 

 

SECTION 51 MANUAL

compiled in terms of section 51 of

 

The Promotion of Access to Information Act, No. 2 of 2000

 

(the “Act”)

 

TABLE OF CONTENTS

 

 

 

		Page no.
1.	Introduction	3
2.	Contact details	3
3.	Information and guidelines in terms of the Act	3
4.	Applicable legislation	4
5.	Subjects and categories of records	5
6.	Form of request for information	6
7.	Prescribed fees	7

 

1.             INTRODUCTION

 

Description of company.

 

2.             CONTACT DETAILS

 

The following contact details can be used to obtain information in terms of the Act and/or this manual:

 

Office Manager / CEO:	Quintin Nel
Postal Address:	522 Ben Swart Street, Gezina, Pretoria, 0184
Street Address:	522 Ben Swart Street, Gezina, Pretoria, 0184
Telephone number:	0128815383
Fax number:	n/a
Email address:	manda@qscars.co.za

 

 

3.             INFORMATION AND GUIDELINES IN TERMS OF THE ACT

 

• The Act grants a requester access to records of a private body, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public

 

• Requests in terms of the Act shall be made in accordance with the prescribed procedures, at the rates provided. The forms and tariff are dealt with in paragraphs 6 and 7 of the

 

 

• Requesters are referred to the Guide in terms of Section 10 of the Act which has been compiled by the South African Human Rights Commission (the “Commission”), which will contain information for the purposes of exercising Constitutional Rights. The Guide is available from the

 

• The contact details of the Commission are as follows:

 

 

Postal Address:	Private Bag 2700, Houghton, 2041
Telephone number:	+27 11 877 3600
Fax Number:	+27 11 403 0625
Website:	www.sahrc.org.za

 

4.             APPLICABLE LEGISLATION

 

The following legislation is applicable to Q’s Cars PTY LTD and information is accordingly available in accordance with such legislation:

 

• Basic Conditions of Employment Act No. 75 of 1997
• Broad Based Black Economic Empowerment Act No. 53 of 2003
• Close Corporations Act No. 69 of 1984
• Companies Act No. 71 of 2008
• Compensation for Occupational Injuries and Health Diseases Act No. 130 of 1993
• Consumer Protection Act No. 68 of 2008
• Secondhand goods Act No 6 of 2009
• Copyright Act No. 98 of 1978
• Electronic Communications and Transmissions Act No. 25 of 2002
• Employment Equity Act No. 55 of 1998
• Financial Advisory and Intermediary Services Act No. 37 of 2002
• Financial Intelligence Centre Act No.38 of 2001
• Income Tax Act No. 58 of 1962
• Insolvency Act No. 24 of 1936
• Labour Relations Act No. 66 of 1995
• National Credit Act No. 34 of 2005
• Occupational Health and Safety Act No. 85 of 1993
• Pension Funds Act No. 24 of 1956
• Promotion of Access to Information Act No. 2 of 2000
• Short Term Insurance Act No. 53 of 1998

 

• Skills Development Levies Act No. 9 of 1999
• Skills Development Act No. 97 of 1998
• Trade Marks Act No. 194 of 1993
• Unemployment Insurance Contributions Act No. 4 of 2002
• Unemployment Insurance Act No. 63 of 2001
• Value Added Tax Act no 89 of 1991

 

5.             SUBJECTS AND CATEGORIES OF RECORDS

 

In order to facilitate a request for access to Q’s Cars records, the subjects and

categories of records held by Quintin Nel are listed below:

 

5.1.   Companies Act Records

• Memorandum of incorporation
• Minutes of Board of Directors Meetings
• Records relating to the appointment of directors / auditors/ secretary/ public officer and other officers
• Share Register and other statutory registers

5.2.   Financial Records

• Annual Financial Statements
• Tax Returns
• Accounting Records
• Bank statements
• Asset Register
• Rental Agreements
• Invoices

5.3.   Income Tax and other Tax Records

• PAYE records
• Documents issued to employees for income tax purposes
• Records of payments made to SARS on behalf of employees
• VAT records
• Regional Services Levies records
• Skills Development Levies records

 

• UIF records

5.4.   Information Technology Records

• Hardware and software licences
• Telephone lines, leased lines and data lines

5.5.   Personnel Records

• Workmen’s Compensation records
• Employment contracts
• Employment Equity Plan and reports
• Medical Aid records
• Pension Fund records
• Disciplinary records
• Salary records
• SETA records
• Company policies and procedures
• Leave records
• Training records

 

 

5.6.   Client related Records

• Records which contain information of Q’s Cars clients, whether natural or juristic, that receive a service from Q’s Cars, that have either been provided to Q’s Cars by the client or generated by Q’s Cars in respect of the

5.7.   Legal Records

• Various Legal Agreements including supplier agreements, lease agreements, service level agreements, and brand

 

 

6.             FORM OF REQUEST FOR INFORMATION

• A requester is not automatically entitled to the record in respect of which the request is made. Each request will be evaluated on its own
• In order to process a request, a requester should:

 

• Use the prescribed form, which is available on the website of the South African Human Rights Commission at sahrc.org.za, entitled Form C (a copy of which is attached to this Manual for reference purposes).
• Address the request to the CEO of Q’s Cars
• Provide sufficient details in the request to allow Lightstone to identify:
  • The records requested;
  • The form of access required;
  • The postal address or fax number of the requester (which must be in the Republic of South Africa) and the manner and particulars in which the requester wishes to be informed of the decision, if the requester wishes to be informed in a manner in addition to written; and
  • The right which the requester is seeking to exercise or protect with an explanation of the reason the record is required to exercise or protect the

 

7.             PRESCRIBED FEES

Where information is requested (other than for personal requests):

• A requester is required to pay the prescribed fees (R50,00) before a request will be processed;
• If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted;
• A requester may lodge an application with a court against the tender/payment of the request fee and/or deposit;
• Records may be withheld until the fees have been

The fee structure is available on the website of the South African Human Rights Commission at www.sahrc.org.za . (A copy of the fee structure current at the time of preparation of this Manual is attached to the back of this Manual, but requesters of information are directed to access the latest fee structure on the aforementioned website.)

 

FORM C

 

REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY

(Section 53(1) of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)

 

[Regulation 10]

 

 

 

1. Particulars of private body

 

The Head:

 

 

1. Particulars of person requesting access to the record

 

 

 

Full names and surname:

Identity number:

Postal address:

Fax number:

Telephone number:                                                                E-mail address:

Capacity in which request is made, when made on behalf of another person:

 

 

 

1. Particulars of person on whose behalf request is made

 

 

Full names and surname: Identity number:

 

 

1. Particulars of record

 

 

 

• Description of record or relevant part of the record:
• Reference number, if available:
• Any further particulars of record:

 

 

 

1. Fees

 

 

 

Reason for exemption from payment of fees:

 

• Form of access to record

 

 

Disability:   Form in which record is required:	Form in which record is required
Mark the appropriate box with an X.     NOTES: (a)                Compliance with your request in the specified form may depend on the form in which the record is available. (b)                Access in the form requested may be refused in certain circumstances. In such a case you will be informed if access will be granted in another form.

 

 

 

1. If the record is in written or printed form:
	copy of record*		inspection of record
2. If record consists of visual images this includes photographs, slides, video recordings, computer-generated images, sketches, etc)
	view the images		copy of the images”		transcription of the images*
3. If record consists of recorded words or information which can be reproduced in sound:
	listen to the soundtrack audio cassette		transcription of soundtrack* written or printed document
4. If record is held on computer or in an electronic or machine-readable form:
	printed copy of record*		printed copy of information derived from the record”		copy in computer readable form* (stiffy or compact disc)
‘If you requested a copy or transcription of a record (above), do you wish the copy or transcription to be posted to you? Postage is payable.						YES	NO

 

 

G             Particulars of right to be exercised or protected

 

 

 

1. Indicate which right is to be exercised or protected:

 

2. Explain why the record requested is required for the exercise or protection of the aforementioned right:

 

 

1. Notice of decision regarding request for access

 

 

 

 

How would you prefer to be informed of the decision regarding your request for access to the record?

Signed at…………………………. This………… day of………………………………………… 20

 

 

SIGNATURE OF REQUESTER / PERSON ON WHOSE BEHALF REQUEST IS MADE